Privacy Policy

Apex Grading Company Last updated: February 2026

Who we are

Apex Grading Company (“ACG”, “we”, “us”) is a UK-based trading card authentication and grading service. Our website is apexgradingcompany.com.

What data we collect

We collect the following personal information:

Name and email address when you join our waiting list or create an account. Payment information when you submit cards for grading, processed securely by our third-party payment provider. We do not store card details. Submission details including card information, images, and service preferences you provide when using our grading service. Order and certification data including grading results, certification numbers, and order tracking information. Usage data including cookies, IP address, browser type, and pages visited, collected automatically when you use our site.

Why we collect it

We use your data to operate our grading service, process submissions and payments, communicate with you about your orders and account, send launch updates and promotional emails you’ve opted into, maintain our certification database, and improve our website and services.

Lawful basis for processing

Under UK GDPR, we process your data on the basis of contract (to fulfil grading services), consent (for marketing emails), and legitimate interest (to improve our services and prevent fraud).

Certification database

Graded card details including card name, set, grade, and certification number are published in our public certification lookup database. This allows buyers and sellers to verify the authenticity of graded cards. No personal information about the submitter is included in public certification records.

Who we share data with

We share data only where necessary: payment processors to handle transactions, shipping providers to deliver your graded cards, and hosting and email service providers to operate our website and communications. We do not sell your personal data to third parties.

Data retention

We keep your personal data for as long as your account is active or as needed to provide our services. Certification records are retained indefinitely as part of our public verification database. If you joined our waiting list and do not create an account, we retain your data for up to 24 months after our launch date, unless you request deletion sooner.

Your rights

Under UK GDPR, you have the right to access the personal data we hold about you, request correction of inaccurate data, request deletion of your data, withdraw consent for marketing at any time, request restriction of processing, and data portability. To exercise any of these rights, contact us at the email address below.

Cookies

We use essential cookies to make the site function and analytics cookies to understand how visitors use our site. You can manage cookie preferences through your browser settings.

Marketing emails

If you sign up to our waiting list or opt in to updates, we will send you launch news and occasional promotional emails. Every email includes an unsubscribe link. You can opt out at any time.

Security

We take reasonable technical and organisational measures to protect your personal data, including encrypted connections (SSL/TLS) and secure payment processing through PCI-compliant providers.

Changes to this policy

We may update this policy from time to time. Any changes will be posted on this page with an updated date.

Contact us

If you have questions about this privacy policy or your personal data, contact us at: hello@apexgradingcompany.com